Apricot Software for Nonprofits

One System, One Place, One Purpose.

Apricot is an extremely secure and flexible nonprofit software solution that offers case management, client, donor and volunteer tracking as well as outcomes management. An all-in-one solution, proving your Outcomes Achievement™ to increase community impact and funding.

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Apricot Screenshot

Track What Matters

One system manages whatever information you and your staff, clients, and funders need.

  • Capture information from intake to outcomes, so nothing falls through the cracks.
  • Eliminate duplication of effort and deliver reports with push-button efficiency.
  • Better manage virtually anything – individual and household profiles, cases, programs, donors, events, volunteers and more.
Apricot Data Forms
Apricot Dashboard Reports

Collaborate with Ease

One place puts records, assessments, updates, reports, and actions at everyone’s fingertips.

  • Securely access and use information anywhere via browser, tablet or smartphone.
  • Automate and streamline the way teams share information, serve clients and determine outcomes.
  • Enable clients, donors, volunteers and stakeholders to securely access and provide information via the web.

Prove Every Impact

One purpose, uniting people, programs, and outcomes to drive an ever-bigger difference.

  • Differentiate your organization and story with hard-hitting facts that help you win funding and better inform donors.
  • Refine your programs and plan new ones with evidence-based discipline.
  • Run more consistently and efficiently to replicate and expand impacts, even as resources change.
Apricot Progress Report

Track What Matters

Client, Service, and Activity Tracking Across Programs

Centralized intake and multi-program data tracking capabilities allows you to keep all the details of case and program management in one centralized, HIPAA-compliant system. Customize your reports to check and prevent record duplication, link records, schedule appointments, implement goals, handle program enrollment and so much more.
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Drag and Drop Form Design Tools

Drag and Drop

Create forms to suit your organizations needs and data intake processes. Simply drag and drop the placement of desired fields for quick form creation and modification.
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Relationship, Record Linking

Record Linking

Establish relationships of two or more forms, reports, field types, groups, or users, to allow for comprehensive reporting and easy data management.
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Form Template Library

Apricot includes a collection of pre-made forms to streamline your data collection and analysis. The library includes case management templates, outcomes templates, volunteer tracking and scheduling forms, donor reports, donor intakes, goals and milestones, referral forms and other widely used forms and templates.
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Robust Data Validation

Data Validation

Apricot makes sure your required data fields are complete, entered correctly, and that there are no duplicate records.
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Audit Trail and Record Restoration

Audit Trail

Search for, review, and restore deleted records. Use audit permissions to view the history of a record – including user creation, modification and time-stamp information. Record archival and restoration features ensure you always have the data permission and access you need.
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Over 75 Specialized Field Types

Apricot forms draw on a variety of pre-formatted fields, including the standard demographic, numeric and calculation, date scheduling, and auto-population. Each field is fully customizable so you can display your data how you want and need it.

Collaborate with Ease

Import Tools

The Apricot Import tools automatically generate downloadable Import Templates (CSV files), as well as data formatting instructions, for each form in your unique Apricot system. This ensures data-mapping specific to your organization without any additional effort.
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Safe and Secure

Apricot software keeps up-to-date with vigorous standards, and provides robust access control tools to keep sensitive data private as well as providing built-in permission sets to help control the flow of information to particular sets of users.

  • HIPAA and Safe Harbor Compliance
  • UK Data Protection Act Compliance
  • SSL Encryption
  • Powerful Access Control Tools
  • Redundant Servers
  • Data Back Up in Multiple Locations
    View more security details ›

Customized Colorful, Graphical Bulletins

Apricot gives you the option to customize your announcements and bulletins beyond plain text. With basic HTML code knowledge, you have the ability to create more visually appealing Apricot bulletins that feature color, different fonts, font sizes, embedded videos, links and more.
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Simple Data Export Tools

Export your individual reports and forms or your entire database with a few simple clicks.
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Automatic Email Notifications

Easily create triggers that send automatic customized emails to enhance workflow, provide notifications, schedule appointments or facilitate communications between staff and collaborators, volunteers and clients.
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Secure Public Web-forms

If you need to collect important information, feedback or accept inquiries from clients, volunteers or other individuals and users, secure web forms can make this process a reality. With a variety of layouts and data field options, it is easy to capture the information you need.

Best-in-Class Implementation, Training & Support

To get you up and running fast, we offer implementation and service options based on your unique needs. CTK also provides unlimited weekly, live training webinars for all users, staff and administrators of your Apricot software. The Help Center contains detailed step-by-step documents on all aspects of the system. To round out the service offerings, technical support provides fast technical resolution and guarantees 99.9% uptime.
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Electronic Signatures

Apricot supports electronic signatures on any Apricot data entry form. This means that staff, clients, and community partners can sign an Apricot form with a mouse, track-pad, or other USB signature input device.
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Customizable Dashboard Reports

Apricot Dashboards provide quick and easy access to a wide variety of critical information including reports, reminders, bulletins, individualized navigation menus, calendars and more. An essential work flow tool, Dashboards can be specially designed for individualized display on the user level.

Usability for You

Apricot uses the latest web technology to give users the ability to log in to their database when and how they need. Apricot supports multiple languages, browsers, mobile and tablets devices.
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Prove Every Impact

Real-time Progress Reports

Real-time Progress Reports

Apricot Report Builder uses simple drag-and-drop functionality, a wide range of filtering options, and side-by-side comparisons for a complete view of assessments and measurements over time. These reports run in real-time, with linking back to the source data to more easily track and prove your impact and outcomes.
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Geo-location lookup and mapping

Lookup and store mapped addresses, and create compelling pin drop and heat map reports. Use this feature to correlate program outcomes to program sites, or to plot out maps of clients, primary case workers, specialty referrals, and other services.

Intuitive Charts and Graphs

Chart and graph your reports in order to tell your story; hundreds of formats, colors and special features are available and can be drawn by dynamically pulling your data and rendering it without separate data point entry.

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Visual Success Indicators

Visual Success Indicators

Enhance reports with visual indicators based on pre-determined goals. Use visual indicators to help spot trends, correlations, keep track of multiple points of data and visualize progress toward customized goals.

Easy to Use Drag and Drop Report Builder

Drag and Drop

Organize reports within the report list; reports can be moved via drag and drop from one category to another, and access can be assigned by report category or by individual report.
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HMIS Reporting

Apricot enables service, shelter and housing providers to collect and share information about the homeless individuals and families seeking services within their Continuum. Unlike other legacy systems, Apricot is fully scalable, designed with the newest software development tools, and built on the most recent HUD data standards.
HUD Required Reports Accessible with Apricot Software™ ›

Performance target module

Performance Target Module

Report on program progress using the Outcomes tool. Completely flexible and customizable, the toolset provides the ability to create outcomes reports of any kind for any funder. Use a count, percent of total, or summary to show if a goal has been achieved or progress is being made toward the goal.

Powerful Data Mining, Aggregation and Search Capabilities

Access to your real-time data is instant, accurate and easy. Quickly pull discreet and/or aggregated info on clients, patients, services, outcomes and more. Use search tools to comb through complex data. With responsive-style searching, simply start typing and matching queries are instantly displayed.
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Features: CTK Apricot Software™
Track What Matters  
Centralized intake and multi-program tracking capabilities
YES
Relationship, household and record linking
YES
Audit trail & record restoration functionality
YES
Drag & drop custom form build tool
YES
Customizable data form fields and layout
YES
Nonprofit form template library
YES
Over 75+ data input fields
YES
Required data field completion
YES
Record & data duplication checks
YES
Assessment, registration, attendance and survey tracking
YES
Batch data entry inputs enabled
YES
Collaborate with Ease  
Easy data collection with electronic document signing
YES
Role-based form, record, and data permissions
YES
HIPAA, Safe Harbor, UK Protection Act compliant
YES
Automated workflow email capabilities
YES
Personalized & customizable dashboard views
YES
Customizable, easy-to-read graphic bulletins
YES
Easy to follow data import tool
YES
Quick-click data export tool
YES
Multiple language, browser, mobile support
YES
Share documents, files and images with direct attachment to records
YES
Public web-forms for easy data collection
YES
Prove Every Impact  
Real-time progress reporting
YES
Side-by-side data comparison and graphing
YES
View trends, correlations, goals with visual indicators
YES
Geolocation, mapping tools for service heat-mapping
YES
Performance targeting for outcome / goal monitoring
YES
Easy-to-use outcomes writing and tracking interface
YES
Drag and drop report data types, fields, categories
YES
Qualitative & quantitative data analysis capabilities
YES
Multiple chart types and graphs
YES
HUD-related reporting forms
YES


Contact us, and a specialist will answer your questions.  Contact Us